We need some rules for consistency and to deal with
those awkward questions that have been presented to
the Organising Committee over the years. So, the
following are the General Rules and Procedures for
Hampshire Philatelic Federation ('Federation')
competitions. So if you are going to enter any of
the competitions you owe it to yourself to read
these at least once.
The Federation's Organising Committee will organise
the judging and exhibiting of the following
- Howard-White - annual competition
between affiliated Societies / Clubs. The
competition consists of two separate entries per
society, each comprising 16 sheets, of different
- Jan Kaluski - 32 sheet competition, open
to members of affiliated Societies / Clubs.
- Hampshire Single Frame - 16 sheet
competition, open to members of affiliated
Societies / Clubs. Individuals entering the
Howard-White may also enter the same exhibit into
Hampshire Single Frame competition on payment of
the entry fee.
Entries for the Howard-White, Jan Kaluski, and
Hampshire Single Frame competition may be made in
any of the following classes: Aerophilately; Postal
History; Postal Stationery; Revenues; Open; Thematic; and Traditional (stamps).
All reasonable steps will be taken by the
Organisers to protect the property of the
exhibitor, including the issuing and checking of
receipts. Each exhibitor, and/or the sponsoring
Society in respect of Howard White entries, is to
relieve the Organising Committee and their
respective agents of all responsibility with regard
to the insurance, loss or damage of their
exhibit(s), however caused, whilst in their
possession, or in transit to or from the
PROTECTION AND MOUNTING OF EXHIBITS.
Each entry sheet (or page) is to be of a recognised
size, not normally exceeding 250mm x 300mm (approx.
10" wide x 12" high). The entrant is to enclose
each sheet of an exhibit in a transparent display
On the reverse of each sheet, the entrant is
to write their name and the order in which the
sheets should be mounted. Exhibits are judged and
displayed in frames of sixteen sheets arranged in
four rows of four sheets each. The arrangement is
from top left along the top row and so on from left
to right with the sixteenth sheet placed in the
bottom right hand position in row four.
The cover should not greatly exceed the height
of the enclosed sheet as it may not fit in the frame.
Entrants wishing to exhibit large philatelic items
are advised to check their requirements with the
Competition Secretary, prior to submission. Larger
sheets (i.e. one and one half widths, one and one third widths, or double
width) will be accepted, but they must be in
multiples of the standard size. The sheets must not
overlap the frame and the large items must be
properly enclosed in transparent display cover(s)
and securely protected for transit and storage.
Entrants shall only include in the exhibit, items
that are their bona fide property. Where a
photocopy (or other reproduction) is displayed it
must be reduced by at least 25% of its actual size
and clearly labeled as a copy. An introductory page is required
for all classes of exhibit and a photocopy must be sent with the entry form.
Details of entry fees and deadlines are published
annually on the Entry Form. The appropriate fee
shall be paid at the time of the submission of the
entry form. Cheques or postal orders should be made
payable to 'Hampshire Philatelic Federation'.
SUBMISSION OF ENTRY FORMS.
A separate entry form must be completed for each
exhibit and sent with the appropriate payment to
the Competition Secretary, to be received by the
submission date stated on the Entry Form. Late
submissions may be refused. A photocopy of the 1st
page (plan for Thematic) is required with each
SUBMISSION OF EXHIBITS FOR JUDGING AND
All exhibits are to be sent, or handed to the
Competition Secretary, to be received by the
submission date stated on the Entry Form. Late
submissions cannot be accepted due to Judging
The winners of the Jan Kaluski trophy and the
Howard White Society / Club, or Howard White
individual trophy, are not permitted to submit the
same entry, or the same named entry for 3 years
from the date of winning, regardless of how many
sheets of the exhibit have been changed.
SELECTION OF EXHIBITS FOR DISPLAY.
Where possible, all exhibits will be placed on
display. If more exhibits are received than can be
accommodated the Organizing Committee and/or the
Judges, on their behalf, shall select those
exhibits to be placed on display, in an endeavour
to provide an exhibition of the highest quality
commensurate with the widest scope of exhibits to
cater for all philatelic interests.
Exhibits in any of the following categories will be
judged and marked as indicated:
Traditional, Postal History, Aerophilately,
Postal Stationery & Revenue Classes
& Personal Study
& Thematic Study
Notes for Open Philately:
a) the Treatment merits 20 marks for plan and development and 20 marks for research and knowledge of subject;
b) under Material, condition merits 10 marks and rarity 5 marks, with intelligent use of non-philatelic material meriting 10 marks;
c) Philatelic Material will not be less than 50% of the extent of the exhibit and the non-philatelic material will be no thicker than 5 mm to fit into the standard exhibition frames.
The Organising Committee, assisted by the Judges,
will award the following trophies/awards:
- Howard-White Trophy - Society/Club whose
combined entries gained the highest total marks in
the Howard - White Inter Society Competition.
- Howard-White Individual Trophy - highest
individual entry in any class of Howard - White
- Jan Kaluski Trophy - highest marks in
any class of the Jan Kaluski competition.
- Postal History Salver - winning Postal
History entry in the Jan Kaluski competition.
- Hampshire Hog - Presidents Cup - winning
Traditional entry in the Jan Kaluski
- Presland Aerophilatelic Salver -
winning Aero philatelic entry in the Jan Kaluski
- Frank Pegley Thematic Trophy - winning
Thematic entry in the Jan Kaluski competition.
- Open Philately Award - winning Open Philately entry in the Jan Kaluski
- Hiscock Thematic Trophy - awarded to the
most promising thematic entry in any Thematic
competition, (winner of the Frank Pegley Thematic
Trophy is not eligible for this award).
- Presland Hampshire 16 Cup - winning
entry in any category of the Hampshire Single Frame
16 Sheet Competition.
Trophies will not be awarded for marks below the medal grade of Vermeil.
Individual medals may be awarded to entrants of
the Jan Kaluski and Hampshire Single Frame
Competitions in accordance with the following
schedule: Large Vermeil, 85%; Vermeil, 75%; Large
Silver, 70%; Silver, 60%; Bronze, 50%.
RETENTION AND SAFE CUSTODY OF TROPHIES.
The winning Society/Club of the Howard-White
trophy, and other individual trophy winners will
hold the trophy for one year, or until the next
annual competition(s). The Federation will insure
the trophies. The winning Society / Club, and
individual winners are responsible for the
trophies' safekeeping. All trophies must be
returned to the Federation in good condition, at
least 14 days prior the next annual competition(s).
Individual medals may also be awarded and these
will remain the property of the winners.
DECISION OF THE JUDGES.
The decision of the Judges in respect of exhibit
marking and awards made, including special awards
shall be final.
THE FEDERATION'S ORGANISING COMMITTEE
The Organising Committee reserves the right
- Select, or reduce the material to be placed on
- Reclassify entries without reference to the
- Withhold any award where the Judges or the
Federation consider that no entry of a suitable
standard has been submitted,
- Interpret the competition rules, regulations
and the judges' decisions.
The Federation's Competition Secretary
will administer the Hampex
Competitions on behalf of the Federation. The
Competition Secretary's mailing address may be
found on the entry forms.
Click here to
the HAMPEX Organising Committee
members. For guidance on International Competition
and Exhibiting review the General Regulations of
for the Evaluation of Competitive Exhibits
at FIP Exhibitions
on the FIP website below.