HAMPEX - Hampshire Philatelic Federation Competitions - Rules

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We need some rules for consistency and to deal with those awkward questions that have been presented to the Organising Committee over the years. So, the following are the General Rules and Procedures for Hampshire Philatelic Federation ('Federation') competitions. So if you are going to enter any of the competitions you owe it to yourself to read these at least once.

COMPETITIONS.

The Federation's Organising Committee will organise the judging and exhibiting of the following competitions:
  • Howard-White - annual competition between affiliated Societies / Clubs. The competition consists of two separate entries per society, each comprising 16 sheets, of different subjects.
  • Jan Kaluski - 32 sheet competition, open to members of affiliated Societies / Clubs.
  • Hampshire Single Frame - 16 sheet competition, open to members of affiliated Societies / Clubs. Individuals entering the Howard-White may also enter the same exhibit into Hampshire Single Frame competition on payment of the entry fee.

CLASSES.

Entries for the Howard-White, Jan Kaluski, and Hampshire Single Frame competition may be made in any of the following classes: Aerophilately; Postal History; Postal Stationery; Revenues; Open; Thematic; and Traditional (stamps).

INSURANCE.

All reasonable steps will be taken by the Organisers to protect the property of the exhibitor, including the issuing and checking of receipts. Each exhibitor, and/or the sponsoring Society in respect of Howard White entries, is to relieve the Organising Committee and their respective agents of all responsibility with regard to the insurance, loss or damage of their exhibit(s), however caused, whilst in their possession, or in transit to or from the Federation.

PROTECTION AND MOUNTING OF EXHIBITS.

Each entry sheet (or page) is to be of a recognised size, not normally exceeding 250mm x 300mm (approx. 10" wide x 12" high). The entrant is to enclose each sheet of an exhibit in a transparent display cover. On the reverse of each sheet, the entrant is to write their name and the order in which the sheets should be mounted. Exhibits are judged and displayed in frames of sixteen sheets arranged in four rows of four sheets each. The arrangement is from top left along the top row and so on from left to right with the sixteenth sheet placed in the bottom right hand position in row four. The cover should not greatly exceed the height of the enclosed sheet as it may not fit in the frame.

Entrants wishing to exhibit large philatelic items are advised to check their requirements with the Competition Secretary, prior to submission. Larger sheets (i.e. one and one half widths, one and one third widths, or double width) will be accepted, but they must be in multiples of the standard size. The sheets must not overlap the frame and the large items must be properly enclosed in transparent display cover(s) and securely protected for transit and storage.

EXHIBITS.

Entrants shall only include in the exhibit, items that are their bona fide property. Where a photocopy (or other reproduction) is displayed it must be reduced by at least 25% of its actual size and clearly labeled as a copy. An introductory page is required for all classes of exhibit and a photocopy must be sent with the entry form.

FEES.

Details of entry fees and deadlines are published annually on the Entry Form. The appropriate fee shall be paid at the time of the submission of the entry form. Cheques or postal orders should be made payable to 'Hampshire Philatelic Federation'.

SUBMISSION OF ENTRY FORMS.

A separate entry form must be completed for each exhibit and sent with the appropriate payment to the Competition Secretary, to be received by the submission date stated on the Entry Form. Late submissions may be refused. A photocopy of the 1st page (plan for Thematic) is required with each entry form for all classes of exhibit.

SUBMISSION OF EXHIBITS FOR JUDGING AND DISPLAY.

All exhibits are to be sent, or handed to the Competition Secretary, to be received by the submission date stated on the Entry Form. Late submissions cannot be accepted due to Judging requirements.

RESTRICTIONS.

The winners of the Jan Kaluski trophy and the Howard White Society / Club, or Howard White individual trophy, are not permitted to submit the same entry, or the same named entry for 3 years from the date of winning, regardless of how many sheets of the exhibit have been changed.

SELECTION OF EXHIBITS FOR DISPLAY.

Where possible, all exhibits will be placed on display. If more exhibits are received than can be accommodated the Organizing Committee and/or the Judges, on their behalf, shall select those exhibits to be placed on display, in an endeavour to provide an exhibition of the highest quality commensurate with the widest scope of exhibits to cater for all philatelic interests.

MARKING.

Exhibits in any of the following categories will be judged and marked as indicated:
Marking Scheme: Traditional, Postal History, Aerophilately,
Postal Stationery and Revenue Classes
Philatelic Knowledge & Personal Study Treatment & Importance Relative Condition & Rarity Presentation Total
35 30 25 10 100
Marking Scheme: Thematic Class
Philatelic Knowledge & Thematic Study Title & Plan Development & Innovation Relative Condition & Rarity Presentation Total
30 35 25 10 100
Marking Scheme: Open Philately
Philatelic Knowledge & Research, Non-Philatelic Knowledge & Research Title & Plan, Philatelic Treatment, Non-Philatelic Treatment, Philatelic Importance, Non-Philatelic Importance Relative Condition & Rarity Presentation Total
35 30 25 10 100

Notes for Open Philately: Philatelic Material will not be less than 50% of the extent of the exhibit and the non-philatelic material will be no thicker than 5 mm to fit into the standard exhibition frames.

AWARDS.

The Organising Committee, assisted by the Judges, will award the following trophies/awards:

  1. Howard-White Trophy - Society/Club whose combined entries gained the highest total marks in the Howard - White Inter Society Competition.
  2. Howard-White Individual Trophy - highest individual entry in any class of Howard - White competition.
  3. Jan Kaluski Trophy - highest marks in any class of the Jan Kaluski competition.
  4. Postal History Salver - winning Postal History entry in the Jan Kaluski competition.
  5. Hampshire Hog - Presidents Cup - winning Traditional entry in the Jan Kaluski competition.
  6. Presland Aerophilatelic Salver - winning Aero philatelic entry in the Jan Kaluski competition.
  7. Frank Pegley Thematic Trophy - winning Thematic entry in the Jan Kaluski competition.
  8. Open Philately Award - winning Open Philately entry in the Jan Kaluski competition.
  9. Hiscock Thematic Trophy - awarded to the most promising thematic entry in any Thematic competition, (winner of the Frank Pegley Thematic Trophy is not eligible for this award).
  10. Presland Hampshire 16 Cup - winning entry in any category of the Hampshire Single Frame 16 Sheet Competition.

Trophies will not be awarded for marks below the medal grade of Vermeil.

Individual medals may be awarded to entrants of the Jan Kaluski and Hampshire Single Frame Competitions in accordance with the following schedule: Large Vermeil, 85%; Vermeil, 75%; Large Silver, 70%; Silver, 60%; Bronze, 50%.

RETENTION AND SAFE CUSTODY OF TROPHIES.

The winning Society/Club of the Howard-White trophy, and other individual trophy winners will hold the trophy for one year, or until the next annual competition(s). The Federation will insure the trophies. The winning Society / Club, and individual winners are responsible for the trophies' safekeeping. All trophies must be returned to the Federation in good condition, at least 14 days prior the next annual competition(s). Individual medals may also be awarded and these will remain the property of the winners.

DECISION OF THE JUDGES.

The decision of the Judges in respect of exhibit marking and awards made, including special awards shall be final.

THE FEDERATION'S ORGANISING COMMITTEE

The Organising Committee reserves the right to:

  • Select, or reduce the material to be placed on public display,
  • Reclassify entries without reference to the exhibitor,
  • Withhold any award where the Judges or the Federation consider that no entry of a suitable standard has been submitted,
  • Interpret the competition rules, regulations and the judges' decisions.

COMPETITION SECRETARY.

The Federation's Competition Secretary will administer the Hampex Competitions on behalf of the Federation. The Competition Secretary's mailing address may be found on the entry forms.

Click here to contact the HAMPEX Organising Committee members. For guidance on International Competition and Exhibiting review the General Regulations of the FIP for the Evaluation of Competitive Exhibits at FIP Exhibitions (GREV) on the FIP website below.

FIP - International Federation of Philately - Click for Website

January 2014

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